Cancelled bills keep their number and are excluded from totals.

Items purchased

Totals

Receipt = money received from a client. Payment = money paid to a supplier. Link it to a bill to keep track of what is still outstanding.

Month by month

Click a month to see its sales bills, purchases, how the credit was set off, and the GST paid.

Sales bills give output GST and purchases give input credit — CGST + SGST when the other party is in your state, IGST when outside. Set-off follows the GST order: IGST credit is used first for IGST, then for CGST and SGST; CGST credit for CGST then IGST; SGST credit for SGST then IGST. CGST and SGST credit are never used against each other. This is a guide from the entries in this app (no reverse charge, credit reversal, interest or late fee) — not a substitute for GSTR-3B.

Closing stock is valued at weighted average cost: (opening value + purchases) ÷ (opening qty + purchase qty) up to the "as on" date. Sales value is shown at selling price for reference. Click an item to see its day-by-day ledger.

Opening balance

Year-end transfer

Suppliers typed in a purchase entry are saved here automatically. Pick them again in Purchases and their GSTIN, state and address fill in.

"Type" Jewellery shows the Item / Quantity / Rate / Total box on the bill; other types print without it. "Box label" is what appears in the Item / Quantity / Rate / Total box when it fills automatically. "Note" prints above the Rate column (the sheet shows "Unbranded Jewellery" for 18 K jewellery).

Settings

Our details (printed on the bill)

Banks (payment instruction)

Add every account you take payment in. The default bank is pre-selected on new bills; you can change it on each bill. Short name is what you type in the command, e.g. ; b=HDFC. Type the 11-character IFS code and the bank name, branch and short name fill in by themselves (branch needs internet). Each bank is saved as soon as its short name, bank name and account number are filled.

Bill numbering

If you already made bills in another program this year, set the number the next bill in this app should get.

Defaults

Terms & Conditions and Declarations

Invoice formats

Choose how bills look. The default format is used for new bills; you can pick another on each bill. Ready-made formats work at once. You can also use your own design: upload an Excel invoice with tags, or a PDF / image of your blank invoice and place the fields on it.

Letterhead

Upload your letterhead as an image (JPG/PNG) or PDF, full A4 page. It is used only on PDFs you share; printing in the office stays plain for your pre-printed paper.

Stamp & signature

Upload a clear photo or scan of your rubber stamp and of your signature, each on plain white paper. The paper is removed automatically, so only the ink shows. They can be added to PDFs shared on letterhead by ticking "Add stamp & sign" when sharing. Office printing never shows them.

Upload your letterhead first — stamp & sign are only used on letterhead PDFs.

Each company has its own bills and numbering, clients, suppliers, stock, banks, letterhead and settings. Switch companies from the top of the screen.

Use Edit to change a company's name, GSTIN or address. Add its bank accounts in Settings after opening it.

Only the admin can add users, reset passwords or disable an account. Everyone sees the same bills, clients and stock.

Backup

Download a backup regularly and keep it with your files. Restoring a backup replaces all data.